Unlike in Word, Excel and PowerPoint, I don’t appear to have a choice to save my emails as pdf-files.
Could this be correct and when so; How can I save save emails to PDF anyway?
Save as PDF buttonOutlook 2007, Outlook 2010, Outlook 2013 and also Outlook 2016 indeed don’t use a built in choice to save messages as pdf-files.
However, you will still find several ways to achieve this.
Windows 10 buttonAre you using Windows 10? In that case, you should have a printer called “Microsoft Print to PDF”.
Simply print your email to this particular printer and you’ll be prompted to save the output as being a pdf-file.
Adobe Acrobat buttonThis is among the most flexible but the most expensive solution but Adobe Acrobat is naturally the regular when it comes down to creating, editing and managing pdf-file.
Adobe Acrobat features a dedicated Outlook add-in which lets you convert an individual message or selected messages to your pdf-file, append an already existing pdf-file or convert a whole folder at the same time.
There are many choices offered to set the compatibility, if you should include the attachments inside the pdf-file and configure security, encryption and password settings. Another choice is usually to automatically convert your (new) messages to pdf-files for archiving purposes over a set interval.
Besides a dedicated Outlook PDF add-in, in addition, it features a PDF printer which lets you create pdf-files through the other application at the same time.
Add-Ins buttonThe Save As PDF add-in from Sperry Software provides similar functionality because the Adobe Acrobat add-in for Outlook but may well be cheaper for almost all because it is built particularly for this.
Besides saving an individual message or all selected messages as pdf-files at once, furthermore, it allows you to monitor folders and set conditions to produce pdf-files automatically dexipky88 a preconfigured naming conventions.
Additionally, you are able to set message actions for which happens after it has been converted to a pdf-file. For example, you are able to mark it as a read, delete it, open an application or print it.
Despite having only a single “Save As PDF” button, the add-in holds lots of settings which closely matches the Adobe PDF add-in.
VBA Macro buttonAnother option is to use a VBA macro which utilizes Word’s capabilities to save documents in the pdf-format.
Since the VBA code and installation instructions are given at no cost, it gives you a cost effective alternative should you only occasionally must save messages from the pdf-format or if you are within an environment the place you cannot install software yourself.